Checklist sa Ebidensya sa Supplier: Sectoral Contract Supplier Guides

Request records that directly support the product and process you intend to buy. A general certificate or factory photograph cannot, by itself, prove that a supplier can meet a particular order.

Evidence to request

For sectoral contract supplier guides, check these records against the product revision and target market:

• Product-specific processing and filling capabilities
• Packaging formats, line-clearance and cleaning records
• A technical intake form and target-market documentation responsibilities

How to compare documents

For each candidate, record the document date, scope, product revision, responsible person and open questions. Compare prices only when the quotes cover the same specification and inspection requirements.

Handling gaps and expired evidence

Do not count an expired certificate, a certificate for another site or a report for an unrelated product as evidence for your order. Assign an owner and deadline for each missing record. Hold approval when a critical requirement remains unverified.

Keep an approval record

Store the approved specification, inspection results, commercial terms and accepted exceptions together. Specify who can approve changes and how their price or delivery effects will be assessed.

Frequently asked questions

Should I place an order if evidence is missing?

Assess what the missing evidence affects. If safety, market requirements or the core product specification cannot be verified, request adequate evidence from the responsible person before approval.

How should supplier documents be compared?

Request current documents for the same product and scope from each supplier. Compare issue dates, scope, revisions and unresolved points in one matrix.